AI document automation · trucking & logistics
Freight moves on paperwork. Stop moving it by hand.
Flowven AI watches the inbox where your paperwork already lands, reads every rate confirmation, POD, BOL, and invoice — scans and phone photos included — and delivers clean, structured data to your system the same day.
Built for carriers · brokers & 3PLs · owner-operators
Reading document…6 fields extracted · ready for your system
The paper trail of a single load
Six documents stand between “delivered” and “paid.”
Every load generates the same chain of PDFs, scans, and phone photos — and at most operations, a person retypes every one of them into a system by hand.
Everything between “load delivered” and “money in the bank” is someone retyping PDFs. That's the part we automate.
How it works
Your process stays. The retyping goes.
No rip-and-replace, no new software for your team to learn. We plug into the inbox and the spreadsheets you already run on.
Connect the inbox
Your paperwork already arrives by email. We monitor that inbox and catch every rate con, POD, and invoice the moment it lands — no one forwards anything, no habits change.
works with the email you have today
Extract every field
AI extraction tuned to freight documents reads each one — clean PDFs, fax-quality scans, and a driver's photo of a crumpled page — and pulls out the fields that matter: rates, references, dates, accessorials.
built for messy, inconsistent documents
Data lands in your format
Clean, structured rows delivered the way your operation actually runs: Excel or CSV, QuickBooks-ready exports, or import files for the TMS you already use. Month-end arrives compiled, not scrambled.
excel · csv · quickbooks · tms import
What we read
Trained on the documents that run your day.
Rate confirmations
The #1 retyping job in the industry. Every broker's format is different — we read them all into one clean structure.
Bills of lading
The legal record that travels with the freight, captured and matched to its load automatically.
Proofs of delivery
Even a phone photo of a signed, crumpled page. Matched to the load so invoicing can start the same day.
Lumper receipts
Captured the day they happen and attached to the load — so the fee gets billed back instead of eaten.
Accessorial charges
Detention, layover, TONU. Logged consistently so the money you earned actually makes it onto the invoice.
Carrier invoices
On the broker side: invoice, rate con, and POD checked against each other before anything gets paid.
Who it's for
Built for the people who touch the paperwork.
Carriers
asset fleets · trucking companies
- Invoice the same day the POD comes in — the payment clock starts sooner.
- Rate cons entered automatically, before the truck rolls.
- Detention and lumpers captured, not forgotten at month-end.
Brokers & 3PLs
freight brokers · forwarders · drayage
- Carrier invoice, rate con, and POD matched automatically — exceptions flagged for a human.
- Document intake at volume: carrier packets, COIs, W-9s read on arrival.
- Month-end compiled in exactly the format accounting wants.
Owner-operators
one truck · you're the whole back office
- Paperwork stops eating your evenings — it's done when you park.
- Clean factoring packets — invoice + rate con + POD, complete and legible, no kickbacks.
- Your numbers, always current, in one spreadsheet you actually trust.
Why it pays
Billing delay is cash delay.
The payment clock doesn't start when the load delivers — it starts when the invoice goes out. Every day paperwork sits in an inbox is a day added to terms that are already long.
Typical broker payment terms — while fuel, insurance, and driver pay are due now.
Typical factoring fee — and factors bounce packets with missing or illegible paperwork.
When your invoice should go out: the same day the POD arrives, not three days later.
In a soft freight market nobody is hiring more office staff — but the paperwork didn't shrink. Automation is how a lean back office keeps up.
Straight answers
The questions we get on every call.
We already run a TMS. Do we need this?
A TMS stores load data — someone still reads each PDF and types the data in. We automate the step before the TMS and feed your system, whether that's McLeod, Trimble, a cloud TMS, or QuickBooks and spreadsheets. We feed what you have; we don't replace it.
Our documents are a mess — scans, faxes, phone photos.
That mess is the specialty. Generic tools break because every broker's rate con looks different and half of everything arrives as a photo of a crumpled page. Freight-specific extraction is the whole product, and on a discovery call we look at your documents before claiming anything.
Is this going to replace our office staff?
No — it takes the retyping off their plate. The same people keep doing the work that actually needs a human: chasing missing PODs, resolving billing disputes, talking to customers. They just stop doing data entry.
What does it cost?
It depends on what we'd be automating, so we scope it after a discovery call — 15 to 30 minutes where you walk us through how a load goes from booked to billed. If the math doesn't work for your volume, we'll tell you on the call instead of sending a proposal.
How disruptive is setup?
It runs alongside your current process — your team keeps working exactly as they do today while the automation proves itself on live documents. Nothing gets switched off, and there's no software for your staff to learn.
Walk us through one load. We'll tell you what's worth automating.
A 15–30 minute discovery call: you describe how a load goes from booked to money in the bank, and we'll point out which steps automation genuinely pays for — and which it doesn't. If the answer is “none of it,” we'll say that too.
no pitch deck · no obligation · straight answers
Rather just talk? Call us at +1 (214) 694-4980.